June 2023 Minutes

BOOSTER CLUB AGENDA 
MEETING MINUTES
June 7, 2023
6:30PM OHS LIBRARY

CALL TO ORDER: 

• 6:39 PM 14 guests and members in attendance.
  

SECRETARY’S REPORT: 

• Lindsey read previous minutes.
  

TREASURER'S REPORT:

• Ryan reported that starting funds were: $41,459.10 and ending was $38,152.72. 
  
• Total of $4,494.60 in payables. $3000 baseball tarps. $990 in protein bars and rest for state track meals.
  

AD’S REPORT:

• Jamie Jacobs gave spring sports recap. 
  
  • Brandon Tournier 3rd overall and girls golf team 9th out of 10th overall. 
    
  • State track had 3 medals- 1 for Garet Kiel and 2 for Connal Sauser.
    
  • Baseball/softball games were now in season and hoping for more success and growth from last year. 
    
  • She has submitted the request to host district games and was hoping to hear from that soon. 
    
  • With this being her last meeting as AD she thanked the Booster club for their support the last 3 years.
    

COACHES OPEN FORUM:

• Open gyms starting with lower numbers for all including Freshman and Upper Classmen.
  
  • Maybe 50ish students. Not even ⅓ of the student athletes. 
    
  • MS lower numbers also for 5th -current 8th graders.
    

OLD BUSINESS:
    MIDDLE SCHOOL FOOTBALL-

• Terry Rex requested $1000 for new football pants for MS FB. The school would also match and buy game pants so each player would have a practice pair and game pair. Total of 200 pairs would be bought. 
  
  • Booster club would purchase 62 pairs for $2000. 
    
  • Cole and Lindsey made and seconded the motion to approve the purchase. 
    

    BASEBALL /SOFTBALL BATTING CAGE UPDATE-

• Only one bid received back for $44,793.38 54W x 72L pole building roof and sidewalls. $22,107 frame, $1000 misc cages, $7000 aluminum, $14,500 labor.
  
• Jim reached out to three companies for a bid and only received one back.
  
• Lindsey and Jim discussed talking to JM Shop to see if they could get the contact info for the person who was building JM Shop to see if they would be interested in providing a bid. 
  

NEW BUSINESS:
Concession stand-

• Erin/Deena stated that they would like to have an all coaches meeting to discuss the concession stand requirements. 
  
  • Many times there were barely 2 adults and 2 kids which is not enough to run the concession stand.
    
  • If a coach cannot be present for the representing group then a parent representative needs to be present and they need to make sure they have enough help lined up. 
    
  • Discussion was had stating that this needed to be made mandatory again and to let this be known at the coaches meeting. 
    
  • They would also talk to Derek Kuennen to have him work on this also.
    

    
    

OPEN FORUM:

• November 18th Piano Palooza
  
  • Still working on exact location. 
    
    • Locations discussed were:
      
      • Ampersand, Armory, Coliseum, New Event Center.
        
      • Armory seemed to be too big and loud and acoustics were not the best.
        
      • Ampersand can hold around 150 people, but were not sure if by the time the piano was in there if there would be enough space for everything.
        
      • Coliseum would be a good location but were not sure if the owner would be okay with it and Lindsey and Erin discussed reaching out to Dave Moore and seeing what they could find out. 
        
      • New Event Center-would that be ready in time?? 
        
  • Cash Bash in the Fall
    
    • Could that be held at Ampersand? Cole and Bob Lape were maybe going to look more into that???
      
  • Fall fund drive
    
  • Ryan said golf outing is this Saturday and he is in need of more volunteers between 12-3 to send anyone his way that is willing to help. 
    
    • He noticed sponsorship fatigue when going around for donations for the golf outing. 
      
    • Discussion was had about spreading the word around the community of how the Booster Club money was spent and also announcing the donors more at games so it is known where the funds are coming from and going.  
      
      • This can be done via social media, talk to Ehn about Booster club snippets to be done with members and students promoting the Booster club and what it brings to the athletic program. 
        
      • Discussion was had about setting up a remind for Booster club Lindsey is going to work on this as well. 
        
      • Same as promoting events, donors, and purchases made LIndsey is going to take over getting this promoted better on social media. She is going to work with Jim to be become an admin on the Booster Club FB page.
        
  • Lindsey is going to take over the athlete of the month club from Missy. She is going to work on getting it going again for the upcoming school year.
    
  • Discussion was also had about a mini athlete committee for the Booster Club and having current athletes be a part of the club and at the meetings.
    
  • Concession stand position still needs to be filled since Tina is no longer doing it. 
    
    • Jamie and Derek have been looking into getting this filled.
      
    • Deena and Erin have discussed maybe taking this over but are still working the details. 
      

ADJOURN: 7:30PM

NEXT MEETING AUGUST 2, 2023 6:30PM

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