Oelwein Booster Club Minutes
Wednesday, December 4th, 2024
6:30pm OHS Library
Call to Order:6:30pm
Present:
Secretary’s Report:Presented by Sarah
Treasurer’s Report:Presented by Ryan
AD Report: Basketball and wrestling has started. Good numbers out for high school basketball 33 boys and 27 girls. Middle School girls- 9 out for 8th grade 18 out for 7th grade reported. Good numbers out for wrestling, bowling, and archery too.
Coaches Open Forum:none
Old Business:
    Athlete of the Month: Both are Cross Country Athletes- Junior Keashon Williams and Sophomore Ashlyn Sauser. Both were presented with a coupon for Pizza Ranch
    Digital Payments:Ryan, Jim and Chaps have talked and they recommend Vanco. Many schools and clubs are using this businesses to handle transactions and they have a program called Events. There is no contract or monthly fee, strictly just a 4.3% for every dollar that is put through. The company does more than just the processing, they have a platform that we can use to create a QR code. It’s like a website that can keep track of who pays money for what. They also have what they call a ticketing system that we could use if we wanted to make the concessions cashless. A motion was made to go ahead with using Vanco for those who would like to use online payments as another venue for payments. Motion was seconded and carried. Question was asked if Vanco was restrictive in our access to withdrawing money. Ryan didn’t think so , but he will confirm the answer.  We are looking forward to using this for our Fall Fundraiser rather than a mailer like we did last year that didn’t get much response and was a lot of work. With the school’s permission we could put up signs in the cafeteria and on the website with this for the Fall Fundraiser. Ryan is good with being in charge of this and will reach out to a few others for assistance.
    Ice Maker for the Sacred Heart Gym: In the meantime, A motion was made for up to $100 for Ice packs to be ordered to use in the interim. Chaps presented quotes for different sizes/options of ice makers to have at Sacred Heart. There are probably hook ups in the old coaches office to be used. A motion was made to allocate up to $3000 to purchase an ice machine for Sacred Heart, pending school potential kick in. Motion was seconded and carried.
    Baseball Uniforms: Looking at 12,318.88 for the cost of new uniforms which is required by contract with the uniform company that new ones are purchased every so often. We were supposed to get new ones last year, so we need to get them bought for next year. Cost has doubled in just the last 4 years. A uniform set comes to $219.98. We would order 28 sets for home and 28 sets for away, 25 players and 3 coaches. The school is looking at covering around $8000 pending approval of the logo and added cost of design, and larger size uniforms. The cost total could be closer to $13000. The Baseball fund could cover $2000, so they are asking for $3000 from the booster club. A motion was made for $3000 towards the purchase of uniforms. It was seconded and carried.
    Tennis: Needing a new ball machine to shoot tennis balls. A motion was made to cover up to $3200 for the tennis machine. They currently have no money in the boys and girls tennis accounts due to purchase last year of warm up jackets. Tony and Cooper expressed willingness to work concessions and do fundraising.  
New Business:    
OMS Activity Celebration Event next week: This will be the 3rd or 4th year that they have recognized 7th/8th grade kids that have gone out for activities, such as a sport, band and/or choir. There are 41 kids this year that a pizza trivia night is planned. Afterwards they are invited to go to the highschool basketball game.

Open Forum:None
Adjourned:7:01pm
Next Regular meeting:January 8th 2025

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Oelwein Booster Club minutes
Wednesday Sept 4th, 2024
6:30 OHS Library

Call to Order: 6:30pm 

Pesent: 21 people Jim, Lindsay R, Ryan, Sarah, Chaps, Mohlis, Lindsay K, Mindi, Terri, Burkes familyx4, Kenzie See and mom, Collin, and others

Secretary’s Report: Presented by Sarah

Treasurer's Report: Presented by Ryan 
Balance is almost $46,000 right now. Summer Concessions did very well and largely accounts for the increase of funds. Approx 11,000 of expenses need to be paid out yet to Concession group workers, and for Softball Uniforms, Football Headsets, and Down Markers. Bills for these items are to be turned into Glenda first and then Ryan will get those taken care of.

AD Report: Presented by Chaps.
A successful number of kids have been coming to the weightroom, 50-60 athletes today. 
Cross Country had a meet and it went really well, approx 44 kids. Good numbers are out for volleyball and football also. 35 kids are out for MS Football.

Coach’s Open Forum: none

Old Business:
Athlete of the Month:
Summer Athlete’s are Landon Whitiker a Sophomore Baseball player and Kenzie See a Junior Softball player.
August Athlete’s of the Month are Andrew Kitchen, a Senior football player and Hayley Burke, a Junior volleyball player.
All received 29 Nutrition certificates and pictures were taken. Sponsorship by 29 Nutrition will be ending soon and a new sponsor is being sought out.

Summer Concessions made $4,589 even with the purchase of a new ice maker($2500). That is twice as much as was made last year with no ice maker purchase. Thanks to Lindsay R and Lindsay K in their role in this profit made, and others who played a role.

New Business:
Stadium Chairs: Sarah Has offered to look into stadium Chair sales for the Booster Club: the interest and pricing

Online Digital Payments: Conference is largely moving forward with digital payments for games. Ryan, Chaps and Josh have been emailing. Financial aspects discussed. Bound offers more options we could be using with their app.

Discussion for a new American Flag: The current flag hanging is worn looking. A Flag Drop was discussed to purchase for the Gym to be lowered for Games. Quotes presented ranged between $5000-$8000 for this depending on the size. Members shared that it seemed like an extravagant expense and opted to ask Jake if he could assist us in purchasing just a new flag. It could even be bigger than the one currently hanging and cost hundreds instead.

Open Forum:
Meal: The Booster Club is going to sponsor a meal for the Football Players next Thursday. We are interested in sponsoring a meal for Volleyball and possible other sports also.

Discussed getting a wish list sent out to Coaches again.

Question was raised about a mandatory Summer Volleyball Camp cost to players of $200, to attend a camp this past Summer and how come the school doesn’t pay for it. This question was recommended to ask Coach Lee.

Thank You's from Ethan and Alexa were read that expressed their appreciation for the scholarship/financial assistance.

Adjourned: 7:19pm


Good evening, all. 


I am sending this email to all voting members of the Booster Club who attended the meeting tonight. 

Since the Booster Club meeting adjourned, I, as well as others, having been brainstorming how to address the issues of increasing attendance and what we can do to help these athletes know they are supported. My initial idea is one that would occur before our next scheduled Booster Club meeting, so I am using this email to put a motion on the floor. I am looking for two things. 1) Someone needs to 2nd this motion. 2) Everyone on the email string needs to reply all with a Yay or Nay vote. 

I move that, upon confirmation that it is in adherence with the by-laws, the Booster Club allocate up to $700 to cover admission for any attendee wearing a Huskies shirt to the Homecoming football game on Sept 20, AND up to $700 to cover admission for any attendee wearing a Huskies shirt to the Senior Night for volleyball on Sept 30. 

Discussion point: This would cover 100 additional attendees. Anyone with an activity ticket would show that for admission and therefore not be counted towards the 100. I would work to promote this on social media and ask each school building to send it out via Remind and/or their respective social media pages. Hopefully this would boost community attendance and community/school pride. These athletes are putting in a lot time and what a moral booster to see the stands full of Husky fans! I would also like to see this happen for all winter, spring and summer sports as well, but those can be voted on at upcoming meetings. (If needed, I am willing to talk whoever is taking gate at these events to make sure they understand and the ease of tallying attendees.) Also, if this would not be in compliance with our by-laws, I plan to approach a community business for each event to see if this is something they would sponsor. 

Thank you for your consideration of this idea. Again, please REPLY ALL with a vote either Yay or Nay and Jim will tally votes and reply all with Motion-Carried or Motion-Denied. 

Thank you,
Lindsey Rechkemmer ​

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Oelwein Booster Club Minutes
Wednesday, May 1st, 2024
6:30 OHS Library

Call to Order: 9 people-  Jim, Lindsay, Sarah, Derek, Cole, Terry, Anderson, Grace and mother

Secretary’s Report: Read by Sarah

Treasurer’s Report: Ryan was not able to be present. Sent via email.

AD Report: 

Coaches Open Forum: None

Old Business:

New Business:

Open Forum: A big Thank you to Derek Kuennen as this is his last meeting as he has resigned as AD at Oelwein.

Adjourned: 7pm

Next Regular Meeting planned for Wed Aug 7th, 2024

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Oelwein Booster Club Minutes
Wednesday, April 3rd, 2024
6:30pm OHS Library

Call to order: 8 people (Jim, Lindsay, Sarah, Derek , Cole, Terry, Colin M, Ethan)

Secretary Report: Read by Sarah

Treasurer Report: Ryan not able to be present. Sent via email.

AD Report: Derek reports
Golf has started out well with some nice scoring by some. 
Middle school track has started. Approximately 23 7th & 8th grade boys and 20-21 7th & 8th grade girls are out.
Tennis has had trouble with weather in getting meets played

Coaches Open Forum: None

Old Business:
Athlete of the Month: No Male nomination. Kendra Rechkemmer, a Junior Tennis player, is our Female athlete. A Nutrition 21 card will be presented to her and her picture taken later this week. Disappointed in not always having many nominations to vote on routinely and we are working on this with coaches.
Summer Concessions: Rather than one person taking this on, we will have a committee of people coordinating this. Lindsay Kuennen is going to be a point for Inventory/Ordering.
Anna Steggall will assist and has info from what we did last year. Money handling/ deposits will be done by Veronica Prouty, Lindsay Rechkemmer, and Mindy Steinlage.
Husky Fundraising Cards: These will be printed soon, We are excited to get these out. A motion was made and approved that the card can be used at the ball Complex.
Terry states Scholarship Applications have been sent out twice. Two applications have been recieved, one female, one male. Approximately 3 ½ weeks remain to get them into us. Deadline is the 27th. Going to put it out on Facebook also. A three person committee will evaluate the submissions (Terry, Jim, Cole or Derek) 

New Business: 
Youth Track meet is May 4th, 1-3 pm. Reservations are coming in. Veronica Prouty will help with Gate. workers for concessions are needed. High Schoolers will be asked to work the meet. 
Ethan DeTimmerman talked about his Senior Seminar Project. Cost to the project is 4,750 and the booster Club approved a motion to pay for it. Ethan is in charge of proof reading the names and info that has been gathered. 
24/25 Board Elections: Current members are interested in staying on. Elections to be held at the next meeting on May 1st. Members need to be present to be elected.

Open Forum: A Thankyou was received from the Golf Teams for the purchase of golf balls.

Adjourned 7:09pm

Next Regular meeting: Wednesday May 1st, 2024 @6:30 in the OHS Library

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Oelwein Booster Club Minutes
Wednesday March 13th, 2024
6:30pm OHS Library

Call to Order: 8 people

Secretary’s Report: Read by Sarah

Treasurer’s Report: Presented by Ryan
Donations made
Looked into Bound for Fundraising for the Booster Club and taking payments. Bound is a service our school already has. Derek and Ryan may want to talk to a Bound representative. No upfront payment is needed to use this service, but they take their cut as it comes in. Concern was raised about those who would only want to make payments in cash. It was shared that we can still take cash, but Bound would not allow us to promote that. Some schools are going cashless. Schools are using Bound more and more (2 currently in our District, possibly 7 by the end of next year). This would make things easier with state auditing if it was all online, and money would not need to be hand counted and deposited. Our school would like to wait on going completely cashless and let the transition to cashless happen until it is more widely used and accepted. Bound has been talking to our school recently about Bound Pro and the option of printing of programs and other things. For us, for fundraising, we need to find out what percentage they take and what tools they have.

Athlete of the Month:Both presented with a Nutrution 29 gift card
Nolan Lamphere-Senior Wrestler
Alexa Berryman- Senior Basketball player

AD Report: Derek presented
Spring sports have begun. First track meet was last night. 
Winter Concessions made 10,729 last year, this year we made 13,806. Darcy Fuelling was a big part of this and had fun trying new things. Example: for a small fee the Ag Dept would Freeze Dry Candies like Skittles and with the markup for that it was a nice profit. Also it was recommended to us to sell the Dairy Queen Blizzards at the Ball Complex this summer, as they are very popular and Dairy Queen is easy to work with.
Coach Lape was inducted into the Iowa Football Coaches Hall of Fame.
Tennis- Josh Schunk coaching-22 girls are signed up, there were only 4 last year. There are Tennis sharing agreements with Wapsie and West Central. Wapsie has one and West Central has a couple. We would stay in the same classification.

Open Forum: None

Old Business:
Summer Concessions: Talked to Ann who helps with the swim team concessions, she would be willing to help when needed. Derek is going to work on having workers sign up for concessions soon. Blackstone and a cooler need to be taken back out to the Ball Complex. They are currently in the Football & BB Concessions
May 4th at 1pm, we are hosting a Youth Track Meet for 2-6th graders. Area schools have been sent the invitation. There is a $10 entry fee for each student and they may sign up for 3 running events and 2 field events. Help is needed to set up and run it and we will be providing concessions for this event. Jim will run the start gun, Ryan will do the announcing.
Etan Detimmerman has reached out to all the coaches asking if they would like to have record boards made and what records they would like to see on them. He is coordinating this information and then they would be displayed generally in the areas where the sports are played. Some of the programs have stated amounts they would be able to contribute and some individuals have been willing to cover the cost for a certain sport. Ethan has a quote of $4,750 for vinyl signs to be printed. The Booster club would be willing to support this project so program funds can be used for other things and then the Oelwein Booster Club would be recognized on these signs for the donation to this project. Questions were asked if this was the best way to modem to display the records with records potentially needing updated as time goes on. Do we want to do vinyl signs where we have them reprinted as they are worn or needing updated or a different way such as electronically on a screen or a more old fashioned or tangible way where records would be manually updated on a board like with face plates. Discussion was tabled so as to have Ethan here to talk to us. 
Golf has requested the Booster Club to purchase of a 2 year supply of golf balls at $1040. This was approved. A lot of their budget was used on Uniforms and some clubs last year. They are a good golf ball and would have the Huskey logo on them. Golf is requesting 36 dozen for $29 a dozen (would be $39 retail) This gives the varsity golfer a new ball for every 6 holes in a meet or one or 2 balls for a 9 hole. Used balls are often used in practice and the kids save the new ones for meets.

Adjourned 7:13
Next Meeting April 3rd 6:30pm

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Oelwein Booster Club Minutes 
Wednesday, Feb 7th, 2023Parker
6:30pm OHS Library 

Call to Order: 24 people present 

Secretary’s Report: Read by Sarah

Treasurer’s Report: Presented by Ryan

AD Report: 
Derek was gone, but had a couple questions for tonight. 
Is the Booster Club able to make a transfer of money to the general activities fund? Tabled till March- By-laws to be reviewed
Is the Booster Club going to continue to run the Summer concessions at the Ball Compex? Yes
Boys Varsity BB 7-14 for the season
Girls Varsity BB 9-13 for the season
Bowling 2 girls out, 5 needed to get a win
Boys Bowling have had 3 wins
Boys wrestling had wrestlers advanced to post season,
No girl wrestlers advanced
Middle School boys basketball 18 8th graders and 17 7th graders out

Coaches Open Forum:
Weightlifters asked if they can get more drinks for in the weightroom for girls and boys during zero hour and during the summer program. Also, asked for it to be approved for up to $3000 so reorders could be made throughout the year without having to ask each time they run out. This was voted on and approved.

Old Business:
Athlete of the Month-December
Kinzie See- Sophomore Weightlifter
Ethan Detimmerman-Senior Basketball player
Athlete of the Month-January Tie for Male Athlete
Parker Rhines-Junior Bowler
Terick Pryor- Senior Basketball player
Emma Schulmeister-Junior Bowler

Summer concessions will continue to be run by the Booster Club. Ann Stegal will oversee it with Lindsay and a couple other parents willing to help her.
Basketball Concessions sales surpassed last year’s sales.

New Business:
New High School softball uniforms are needed and have been ordered for approximately $3000. This covers 2 sets of tops and 1 bottom for each player. The Booster Club is being asked to cover $1000. Approved
New Football headsets are needed. They were new in 2015 and a couple are broken and would need repaired. Possibly could pay to have them repaired, but this headset will be obsolete within the year. New ones would be approx $3100 with a $1400 trade in value. The Booster Club is being asked to cover $1000 for new headsets for Football. Approved
New Football Down Marker is needed as the one we have is broken. Discussion was held for Flip version vs LED style. The Flip one would be $300 vs the LED $900. Concern for longevity of the LED style and cost. Dollars saved could better serve our students on other things. Flip version is to be ordered.
Mike Vandenhaul is asking the Booster Club for $300 for a 1 year Subscription for a Record Keeping System to track athletes and communicate with others. Currently Google Docs is used and this new system would be much more friendly to have everyone on the same page. It is used by UNI and an athlete would have a profile with parent info, history, injury reports and treatment updates.
Scholarships (Terry)- Two $500 scholarships will be offered (1 male & 1 female), the same as last year. These are to be given at Awards Night in May. Information will be sent out soon for those eligible to apply.

Open Forum:
Ryan is looking into ways for Online Donations to be made. More info to come as he looks into this. Ex. Paypal, Venmo
For the Golf outing this year, it was suggested that maybe changing it up to keep it interesting. Taking Pledges for a Golf Marathon was suggested for this year.
The Oelwein Community Education Assoc made a donation of $500 to our club which we thank them for.
Donors list has been updated.
Discussion was held for what should be paid for the entities that worked concessions this winter. It was suggested $200 a night would be appropriate. To be paid is:
Class of 2026 $400
Class of 2027 $200
FFA $200
Girls BB $400
Volleyball $200
Cheer $400
A Total of $1800
We will let the Entities know that we have this money earmarked for them and will cut a check for them when they want it.
Purple and Gold Bowls are a hit and a suggestion was made to continue serving this. It is Mac N Cheese with pulled pork on top.

Adjourned: 7:11

Next Regular Meeting: March 6th, 2024 6:30pm

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Oelwein Booster Club Minutes 
Wednesday, Dec 6th, 2023
6:30pm OHS Library 

Call to Order:10 adults Jim, Lindsay, Sarah, Derek, Deana, Erin, Cole, Terry, Garrett Kiel and family.

Secretary’s Report: Read by Sarah

Treasurer’s Report: Ryan not present. Emailed in.

AD’s Report: Derek

• Girls and boys basketball is underway. 
  
• Wrestling, no dual wins yet, but some individual successes 
  
• Bowling is working on growing
  
• NICL: going to more Bound Ticketing-digital
  
• State level: The year after next Girls Tennis and Boys Golf will move to the Fall and will be adding some coaching contact dates to some programs
  
• Concessions: Going ok. Trying to streamline and make it profitable. Darci Fuelling is taking on some of the concession stand tasks.
  
• Derek asks for the Booster Club to add to its agenda next time to discuss what the Booster Club can pay to help with the $3000 needed by the Activities Fund to balance the Fall Budget.
  

Coaches Open Forum-none

Old Business:

• Lainee Reisner Varsity Volleyball Player-Junior - not present 
  
• Garrett Kiel Varsity BB Player-Senior. Picture was taken and Nitrition 29 gift card was presented. The same will be done for Lainee.
  
• Piano Palooza: information to come from Ryan and Hoveland
  
• Batting cage: No update at this time.
  
• Summer Concessions: Has been run by the Booster Club for the last few years. A Booster person is needed to head this. The City owns the building. There is expired stuff still in the concessions to be dealt with. The first home Baseball and Softball games are May 17th and 20th of 2024.
  

New Business: none

Open Forum: none

Adjourned 6:46pm

Next Regular Meeting Wednesday Feb. 7th 2024 @6:30

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Oelwein Booster Club Minutes
Wednesday, Nov. 1st, 2023
6:30pm OHS Library

Call to Order: 10 People Jim Prouty, Lindsay Rechkemmer, Sarah Michels, Derek Kuennen, Deana Smock, Erin Ryan, Jason Hoveland, Mindi Steinlage, Cole Thomas, Mike Mohlis 
Plus October’s 2 Athletes of the Month: Conall Sauser and Ashlyn Sauser

Secretary’s Report: Read by Sarah

Treasurer’s Report: Ryan Dietzenbach emailed it as he was not able to attend.

AD Report: 

• Winter sports are starting and we encourage those interested in a sport to go out.
  
• 1st wrestling meet is home Nov 7th
  
• 1st MS Girls BB is home Nov 9th at Sacred Heart Gym
  
• Numbers Boys BB 32 + 2 managers
  

                Girls BB 24ish + 2 managers
                Wrestling 17 boys, 10 girls, 2 managers
                14 8th grade girls!
                7  7th grade girls
                            6-8 MS boy wrestlers

• October’s Athlete’s of the Month are Conall and Ashlyn Sauser were recognized-Picture taken and 29 Nutrition gift cards given
  
• Cross Country Results- Boys got 13th as a team at State (Conall got 15th, Ashlyn got 52nd as a Freshman)
  
• Working on securing officials yet for Winter sports.
  

Coaches Open Forum:

• Coach Mohlis thanks the Booster Club for helping with the costs of basketballs
  

Old Business:

• Fall Fund Drive: Flyers sent out for Donations to the Booster Club to 95 % of the families k-12. 
  
• Approx $300 spent on stamps. Propose to do postcards next year to save on postage.
  
• There are 7 levels of Donations available, 3 of them offer Activity Passes. Plans of how to keep track of those with passes have been addressed with Ryan and Cheryl.
  
• Concessions made a $3000 profit plus whatever is left in inventory
  
• Erin resigns from managing Concessions as she is unable to volunteer the amount of time needed that it required of her. The School Board has been notified that the Booster Club returns these duties back to them starting with the Winter sports.
  
• Erin is willing to make sure Concessions are stocked for the 1st event on Tuesday,
  
• How to deal with concession inventory was discussed. We paid the school for the cost of the inventory when we took it over this Fall. We could inventory what remains now and tally it up or pay an approximate fee of what we guess is left for the school board to buy back-not a whole lot. 
  
• Lindsay and Jarred have been in discussions with Mr Ehn for the building project outside Currently we are waiting on Mr Ehn for more information to move forward-hoping to have certain things completed this winter.
  
• Palooza-Sales of tickets ok. 25 tickets currently sold, including 3 VIP tables (4 people each) 150 total tickets available. We are hoping that as it gets closer to time people will know their plans and purchase tickets. For pre-paid meals, Hoveland is willing to donate a portion of that to the Booster Club. Workers do not need to pay to get in. Deana will coordinate workers needed and send out emails and use Remind. Drink menu is still being decided on and what to pre-purchase.
  

New Business:

• Coupon Cards- Cole will discuss with Bob and Collin about the profits they made and if they thought the Booster Club could also use this idea to raise money for the Activities Fund. We would honor their current list of agenda items to purchase before the card fundraiser is acquired for the General Activities Fund.
  
• It is thought that these cards could be sold as a fundraiser during each sport season. A purchase of 1000 cards at $1.27 a piece sounds the most economical for our needs. 40% profit to the card company. The coupons could have 12-16 spots reusable. Kids could sell these for $25
  

Open Forum:

• none
  

Adjourned 7:04

Next regular meeting Wednesday Dec. 6th ‘23 @6:30

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