Oelwein Booster Club Minutes
Wednesday, April 3rd, 2024 6:30pm OHS Library Call to order: 8 people (Jim, Lindsay, Sarah, Derek , Cole, Terry, Colin M, Ethan) Secretary Report: Read by Sarah Treasurer Report: Ryan not able to be present. Sent via email. AD Report: Derek reports Golf has started out well with some nice scoring by some. Middle school track has started. Approximately 23 7th & 8th grade boys and 20-21 7th & 8th grade girls are out. Tennis has had trouble with weather in getting meets played Coaches Open Forum: None Old Business: Athlete of the Month: No Male nomination. Kendra Rechkemmer, a Junior Tennis player, is our Female athlete. A Nutrition 21 card will be presented to her and her picture taken later this week. Disappointed in not always having many nominations to vote on routinely and we are working on this with coaches. Summer Concessions: Rather than one person taking this on, we will have a committee of people coordinating this. Lindsay Kuennen is going to be a point for Inventory/Ordering. Anna Steggall will assist and has info from what we did last year. Money handling/ deposits will be done by Veronica Prouty, Lindsay Rechkemmer, and Mindy Steinlage. Husky Fundraising Cards: These will be printed soon, We are excited to get these out. A motion was made and approved that the card can be used at the ball Complex. Terry states Scholarship Applications have been sent out twice. Two applications have been recieved, one female, one male. Approximately 3 ½ weeks remain to get them into us. Deadline is the 27th. Going to put it out on Facebook also. A three person committee will evaluate the submissions (Terry, Jim, Cole or Derek) New Business: Youth Track meet is May 4th, 1-3 pm. Reservations are coming in. Veronica Prouty will help with Gate. workers for concessions are needed. High Schoolers will be asked to work the meet. Ethan DeTimmerman talked about his Senior Seminar Project. Cost to the project is 4,750 and the booster Club approved a motion to pay for it. Ethan is in charge of proof reading the names and info that has been gathered. 24/25 Board Elections: Current members are interested in staying on. Elections to be held at the next meeting on May 1st. Members need to be present to be elected. Open Forum: A Thankyou was received from the Golf Teams for the purchase of golf balls. Adjourned 7:09pm Next Regular meeting: Wednesday May 1st, 2024 @6:30 in the OHS Library
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Oelwein Booster Club Minutes
Wednesday March 13th, 2024 6:30pm OHS Library Call to Order: 8 people Secretary’s Report: Read by Sarah Treasurer’s Report: Presented by Ryan Donations made Looked into Bound for Fundraising for the Booster Club and taking payments. Bound is a service our school already has. Derek and Ryan may want to talk to a Bound representative. No upfront payment is needed to use this service, but they take their cut as it comes in. Concern was raised about those who would only want to make payments in cash. It was shared that we can still take cash, but Bound would not allow us to promote that. Some schools are going cashless. Schools are using Bound more and more (2 currently in our District, possibly 7 by the end of next year). This would make things easier with state auditing if it was all online, and money would not need to be hand counted and deposited. Our school would like to wait on going completely cashless and let the transition to cashless happen until it is more widely used and accepted. Bound has been talking to our school recently about Bound Pro and the option of printing of programs and other things. For us, for fundraising, we need to find out what percentage they take and what tools they have. Athlete of the Month:Both presented with a Nutrution 29 gift card Nolan Lamphere-Senior Wrestler Alexa Berryman- Senior Basketball player AD Report: Derek presented Spring sports have begun. First track meet was last night. Winter Concessions made 10,729 last year, this year we made 13,806. Darcy Fuelling was a big part of this and had fun trying new things. Example: for a small fee the Ag Dept would Freeze Dry Candies like Skittles and with the markup for that it was a nice profit. Also it was recommended to us to sell the Dairy Queen Blizzards at the Ball Complex this summer, as they are very popular and Dairy Queen is easy to work with. Coach Lape was inducted into the Iowa Football Coaches Hall of Fame. Tennis- Josh Schunk coaching-22 girls are signed up, there were only 4 last year. There are Tennis sharing agreements with Wapsie and West Central. Wapsie has one and West Central has a couple. We would stay in the same classification. Open Forum: None Old Business: Summer Concessions: Talked to Ann who helps with the swim team concessions, she would be willing to help when needed. Derek is going to work on having workers sign up for concessions soon. Blackstone and a cooler need to be taken back out to the Ball Complex. They are currently in the Football & BB Concessions May 4th at 1pm, we are hosting a Youth Track Meet for 2-6th graders. Area schools have been sent the invitation. There is a $10 entry fee for each student and they may sign up for 3 running events and 2 field events. Help is needed to set up and run it and we will be providing concessions for this event. Jim will run the start gun, Ryan will do the announcing. Etan Detimmerman has reached out to all the coaches asking if they would like to have record boards made and what records they would like to see on them. He is coordinating this information and then they would be displayed generally in the areas where the sports are played. Some of the programs have stated amounts they would be able to contribute and some individuals have been willing to cover the cost for a certain sport. Ethan has a quote of $4,750 for vinyl signs to be printed. The Booster club would be willing to support this project so program funds can be used for other things and then the Oelwein Booster Club would be recognized on these signs for the donation to this project. Questions were asked if this was the best way to modem to display the records with records potentially needing updated as time goes on. Do we want to do vinyl signs where we have them reprinted as they are worn or needing updated or a different way such as electronically on a screen or a more old fashioned or tangible way where records would be manually updated on a board like with face plates. Discussion was tabled so as to have Ethan here to talk to us. Golf has requested the Booster Club to purchase of a 2 year supply of golf balls at $1040. This was approved. A lot of their budget was used on Uniforms and some clubs last year. They are a good golf ball and would have the Huskey logo on them. Golf is requesting 36 dozen for $29 a dozen (would be $39 retail) This gives the varsity golfer a new ball for every 6 holes in a meet or one or 2 balls for a 9 hole. Used balls are often used in practice and the kids save the new ones for meets. Adjourned 7:13 Next Meeting April 3rd 6:30pm Oelwein Booster Club Minutes
Wednesday, Feb 7th, 2023Parker 6:30pm OHS Library Call to Order: 24 people present Secretary’s Report: Read by Sarah Treasurer’s Report: Presented by Ryan AD Report: Derek was gone, but had a couple questions for tonight. Is the Booster Club able to make a transfer of money to the general activities fund? Tabled till March- By-laws to be reviewed Is the Booster Club going to continue to run the Summer concessions at the Ball Compex? Yes Boys Varsity BB 7-14 for the season Girls Varsity BB 9-13 for the season Bowling 2 girls out, 5 needed to get a win Boys Bowling have had 3 wins Boys wrestling had wrestlers advanced to post season, No girl wrestlers advanced Middle School boys basketball 18 8th graders and 17 7th graders out Coaches Open Forum: Weightlifters asked if they can get more drinks for in the weightroom for girls and boys during zero hour and during the summer program. Also, asked for it to be approved for up to $3000 so reorders could be made throughout the year without having to ask each time they run out. This was voted on and approved. Old Business: Athlete of the Month-December Kinzie See- Sophomore Weightlifter Ethan Detimmerman-Senior Basketball player Athlete of the Month-January Tie for Male Athlete Parker Rhines-Junior Bowler Terick Pryor- Senior Basketball player Emma Schulmeister-Junior Bowler Summer concessions will continue to be run by the Booster Club. Ann Stegal will oversee it with Lindsay and a couple other parents willing to help her. Basketball Concessions sales surpassed last year’s sales. New Business: New High School softball uniforms are needed and have been ordered for approximately $3000. This covers 2 sets of tops and 1 bottom for each player. The Booster Club is being asked to cover $1000. Approved New Football headsets are needed. They were new in 2015 and a couple are broken and would need repaired. Possibly could pay to have them repaired, but this headset will be obsolete within the year. New ones would be approx $3100 with a $1400 trade in value. The Booster Club is being asked to cover $1000 for new headsets for Football. Approved New Football Down Marker is needed as the one we have is broken. Discussion was held for Flip version vs LED style. The Flip one would be $300 vs the LED $900. Concern for longevity of the LED style and cost. Dollars saved could better serve our students on other things. Flip version is to be ordered. Mike Vandenhaul is asking the Booster Club for $300 for a 1 year Subscription for a Record Keeping System to track athletes and communicate with others. Currently Google Docs is used and this new system would be much more friendly to have everyone on the same page. It is used by UNI and an athlete would have a profile with parent info, history, injury reports and treatment updates. Scholarships (Terry)- Two $500 scholarships will be offered (1 male & 1 female), the same as last year. These are to be given at Awards Night in May. Information will be sent out soon for those eligible to apply. Open Forum: Ryan is looking into ways for Online Donations to be made. More info to come as he looks into this. Ex. Paypal, Venmo For the Golf outing this year, it was suggested that maybe changing it up to keep it interesting. Taking Pledges for a Golf Marathon was suggested for this year. The Oelwein Community Education Assoc made a donation of $500 to our club which we thank them for. Donors list has been updated. Discussion was held for what should be paid for the entities that worked concessions this winter. It was suggested $200 a night would be appropriate. To be paid is: Class of 2026 $400 Class of 2027 $200 FFA $200 Girls BB $400 Volleyball $200 Cheer $400 A Total of $1800 We will let the Entities know that we have this money earmarked for them and will cut a check for them when they want it. Purple and Gold Bowls are a hit and a suggestion was made to continue serving this. It is Mac N Cheese with pulled pork on top. Adjourned: 7:11 Next Regular Meeting: March 6th, 2024 6:30pm Oelwein Booster Club Minutes
Wednesday, Dec 6th, 2023 6:30pm OHS Library Call to Order:10 adults Jim, Lindsay, Sarah, Derek, Deana, Erin, Cole, Terry, Garrett Kiel and family. Secretary’s Report: Read by Sarah Treasurer’s Report: Ryan not present. Emailed in. AD’s Report: Derek
Coaches Open Forum-none Old Business:
New Business: none Open Forum: none Adjourned 6:46pm Next Regular Meeting Wednesday Feb. 7th 2024 @6:30 Oelwein Booster Club Minutes
Wednesday, Nov. 1st, 2023 6:30pm OHS Library Call to Order: 10 People Jim Prouty, Lindsay Rechkemmer, Sarah Michels, Derek Kuennen, Deana Smock, Erin Ryan, Jason Hoveland, Mindi Steinlage, Cole Thomas, Mike Mohlis Plus October’s 2 Athletes of the Month: Conall Sauser and Ashlyn Sauser Secretary’s Report: Read by Sarah Treasurer’s Report: Ryan Dietzenbach emailed it as he was not able to attend. AD Report:
Wrestling 17 boys, 10 girls, 2 managers 14 8th grade girls! 7 7th grade girls 6-8 MS boy wrestlers
Coaches Open Forum:
Old Business:
New Business:
Open Forum:
Adjourned 7:04 Next regular meeting Wednesday Dec. 6th ‘23 @6:30 Booster Club Agenda
Wednesday October 4th, 2023 6:30 pm OHS Library Call To Order: 16 people present. Secretary’s Report: Read by Jenn Treasurer’s Report:
AD Report:
Coaches Open Forum:
Old Business: Athlete of the month:
Fall Fund Drive: N/A Concessions:
New Business: Wrestling: Scale and Tape
Adjourned: Next Regular Meeting: Wednesday Nov. 1st, 2022 6:30PM BOOSTER CLUB MEETING NOTES
Sept. 6, 2023 6:30PM OHS LIBRARY CALL TO ORDER:
SECRETARY’S REPORT:
TREASURER'S REPORT:
AD’S REPORT:
BOOSTER CLUB AGENDA
MEETING MINUTES June 7, 2023 6:30PM OHS LIBRARY CALL TO ORDER:
SECRETARY’S REPORT:
TREASURER'S REPORT:
AD’S REPORT:
COACHES OPEN FORUM:
OLD BUSINESS: MIDDLE SCHOOL FOOTBALL-
NEW BUSINESS: Concession stand-
OPEN FORUM:
ADJOURN: 7:30PM NEXT MEETING AUGUST 2, 2023 6:30PM The May meeting of the Oelwein Booster Club was called to order at 6:32 p.m. on Wednesday,
May 3, 2023 by President Jim Prouty. There were 12 members and guests present. The secretary's report and treasurer's report were presented. AD, Jamie Jacobs, praised the Austin Pink event for being inspiring and engaging and thanked the Booster Club for sponsoring. Oelwein will host conference and regional girls golf. Boys golf, track and tennis all have upcoming sectionals, conference and regional meets. Senior Awards Night is May 17. Baseball and softball just started practice and we look forward to their upcoming seasons. A motion was made by Terry, seconded by Lindsey, to allocate up to $800 for prizes at the Booster Club Golf Outing to be held on June 10. Anyone interested in volunteering for this event should contact Ryan. Erin noted that prices will need to increase at our summer concessions stand due to increased costs. She’s currently waiting on info from Coke to place that order. Quotes for the baseball/softball cages are to be received by Friday, May 5 from 2 contractors. Jim will share the information provided so we can move forward before the next meeting. It was mentioned to consider asking for in-kind sponsorship for the materials needed. The scholarships had 7 applicants. Three members individually scored the applications and selected recipients will be announced and presented to at the awards night. Officer elections were held with all nominations being accepted and approved as follows: Jim Prouty - President; Lindsey Rechkemmer - Vice President; Jenn Berry - Secretary; Ryan Dietzenbach - Treasurer. The Youth Track Meet has been moved to the fall with a tentative date of August 26. A new flier will be created and distributed to nearby schools and programs as well as on social media. Terry noted the accomplishments of the Boys Tennis Team as they finished 3rd as a team, Nevin and Cooper finished 2nd as individuals, and Nevin and Kale took second as doubles. On May 16, 38 7th and 8th graders will visit Wartburg for a day of fun that includes a tour, lunch, Q&A with student athletes and The W. They earned the trip by being an active participant in multiple sports or fine arts offerings. The meeting was adjourned at 7:02 p.m. The next regular meeting is Wednesday, June 7, 2023 at 6:30 PM in the Oelwein High School library. The April meeting of the Oelwein Booster Club was called to order at 6:33 p.m. on Wednesday, April 5, 2023 by President Jim Prouty. There were 17 members and guests present. The secretary's report and treasurer's report were presented.
Jamie Jacobs presented the AD report noting that boys and girls golf, as well as boys tennis, had some wins to start the season. She also noted new AED for buildings and the complex. A motion was made by Terry, seconded by Cole to allocate up to $3,000 for tarps for the baseball field. Motion carried. Erin is currently waiting on information from Missy in order to continue and update on summer concessions. A motion was made by Terry, seconded by Lindsey to allocate $2,300 to split the cost to upgrade the track timing system. Motion carried. Jason Gearhart volunteered to take charge of the Youth Track meet with a tentative date of May 6. Parker Sperfslage presented his request for $250 to host Austin Pink, a motivational speaker from Independence, speaking on Hope, Handling Adversity and Success, and Belief to all High School and Middle School athletes on May 1st at 10 at the Williams Center. There was a motion to approve made by Ryan, seconded by Lindsey. Motion carried. Election of officers will be held at the next meeting. Please consider serving. Terry shared that so far there are five applications for the scholarship. Due date is April 29. Cole said the golf teams are very appreciative of the push carts purchased by the Booster Club. Bob Lape asked for an update on the cages/building at the baseball/softball complex. We’re currently waiting on a quote. This will be added to future meeting’s agenda. The fundraising idea of a Cash Bash was presented as it’s been done by Wartburg and WSR very successfully. Information was provided as to what the event would entail and if it is something the Booster Club would like to pursue as a new fundraiser. The meeting was adjourned at 7:04 p.m. The next regular meeting is Wednesday, May 3, 2023 at 6:30 PM in the Oelwein High School library. |